Privacy and Cookies Policy

 

Mindsfield LTD (abbreviated below with MF) is committed to safeguarding the privacy of MF website visitors; this policy sets out how MF will treat your personal information.

 

(1) What information does MF collect?

MF may collect, store and use the following kinds of personal information:

  (a) information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, and website navigation.

  (b) information relating to any transactions carried out between you and MF on or in relation to this website, including information relating to any purchases you make of MF services.

  (c) information that you provide to MF for the purpose of registering with MF including name, password, job position and such other details.

  (d) information that you provide to MF for the purpose of subscribing to MF website services, email notifications and/or newsletters.

  (e) any other information that you choose to send to MF.

Before you disclose to MF the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.

 

(2) Using your personal information

Personal information submitted to MF via this website will be used for the purposes specified in this policy or in relevant parts of the website.

MF may use your personal information to:

  (a) administer the website;

  (b) improve your browsing experience by personalizing the website;

  (c) enable your use of the services available on the website;

  (d) supply to you services purchased via the website;

  (e) send statements and invoices to you, and collect payments from you;

  (f) send you general (non-marketing) commercial communications;

  (g) send you email notifications, which you have specifically requested;

  (h) send you MF newsletter and other marketing communications relating to MF business or the businesses of carefully-selected third parties which MF thinks may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (and you can inform MF at any time if you no longer require marketing communications.);

  (i) provide third parties with statistical information about MF users – but this information will not be used to identify any individual user;

  (j) deal with enquiries and complaints made by or about you relating to the website;

  (k) keep the website secure and prevent fraud;

  (l) verify compliance with the terms and conditions governing the use of the website including monitoring private messages sent through MF website private messaging service or forum;

Where you submit personal information for publication on MF website, MF will publish and otherwise use that information in accordance with the license you grant to MF.

Your privacy settings can be used to limit the publication of your information on the website. You can adjust your privacy settings by contacting MF at the email address specified below.

MF will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.

All MF website financial transactions are handled through MF payment services provider, PayPal. You can review the PayPal privacy policy at www.paypal.com. MF will share information with PayPal only to the extent necessary for the purposes of processing payments you make via MF website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

 

(3) Disclosures

MF may disclose your personal information to any of MF employees, officers, agents, suppliers, subcontractors or group of companies (this means MF subsidiaries, MF ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.

In addition, MF may disclose your personal information:

  (a) To the extent that MF is required to do so by law;

  (b) In connection with any ongoing or prospective legal proceedings;

  (c) In order to establish, exercise or defend MF legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

  (d) To the purchaser (or prospective purchaser) of any business or asset that MF is (or is contemplating) selling;

  (e) To any person who MF reasonably believes may apply to a court or other competent authority for disclosure of that personal information where, in MF reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Except as provided in this policy, MF will not provide your information to third parties.

 

(4) International data transfers

Information that MF collects may be stored and processed in and transferred between any of the countries in which MF operates in order to enable MF to use the information in accordance with this policy.

Information, which you provide, may be transferred to any country, which does not have data protection laws equivalent to those in force in the European Economic Area.

In addition, personal information that you submit for publication on the website might be published on the internet and may be available, via the internet, around the world. MF cannot prevent the use or misuse of such information by others.

You expressly agree to such transfers of personal information.

 

(5) Security of your personal information

MF will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

MF will store all the personal information you provide on MF secure password- and firewall-protected servers.

All electronic transactions entered into via the website will be protected by encryption technology.

You acknowledge that the transmission of information over the Internet is inherently insecure, and MF cannot guarantee the security of data sent over the Internet.

You are responsible for keeping your password and other login details confidential. MF will not ask you for your password except when you log in to the website.

 

(6) Policy amendments

MF may update this policy from time to time by posting a new version on MF website. You should check this page occasionally to ensure you are happy with any changes.

MF may also notify you of changes to MF privacy policy by email.

 

(7) Your rights

You may instruct MF to provide you with any personal information MF hold about you. Provision of such information will be subject to:

  (a) the payment of a fee (currently fixed at GBP 10); and

  (b) the supply of appropriate evidence of your identity (for this purpose, MF accepts a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

MF may withhold such personal information to the extent permitted by law.

You may instruct MF not to process your personal information for marketing purposes by sending an email to MF. In practice, you will usually either expressly agree in advance to MF use of your personal information for marketing purposes, or MF will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

 

(8) Third party websites

The website contains links to other websites. MF is not responsible for the privacy policies or practices of third party websites.

 

(9) Updating information

Please let MF knows if the personal information which MF holds about you needs to be corrected or updated.

 

(10) About cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies can be used by web servers to identity and track users as they navigate different pages on a website and identify users returning to a website.

Cookies may be either "persistent" cookies or "session" cookies.

A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date).

A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

 

(11) MF cookies

MF might use both session and persistent cookies on this website.

 

(12) Third party and analytics cookies

When you use MF website, you may also be sent third party cookies.

MF advertisers or service providers may send you cookies. They may use the information they obtain from your use of their cookies:

  (a) to track your browser across multiple websites;

  (b) to build a profile of your web surfing; and

  (c) to target advertisements which may be of particular interest to you.

In addition, MF uses Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to MF website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at: http://www.google.com/privacypolicy.html.

 

(13) Cookies and personal information

Cookies do not contain any information that personally identifies you, but personal information that MF stores about you may be linked, by MF, to the information stored in and obtained from cookies.

 

(14) Blocking cookies

Most browsers allow you to refuse to accept cookies. For example:

  (a) in Internet Explorer (version 9) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

  (b) in Firefox (version 16) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

  (c) in Chrome (version 23), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

Blocking all cookies will, however, have a negative impact upon the usability of many websites and it might affect your comfort in using MF website.

 

(15) Deleting cookies

You can also delete cookies already stored on your computer. For example:

  (a) in Internet Explorer (version 9), you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);

  (b) in Firefox (version 16), you can delete cookies by clicking "Tools", "Options", "Privacy" and then "Show Cookies", and then clicking "Remove All Cookies"; and

  (c) in Chrome (version 23), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing ata", and then selecting "Delete cookies and other site and plug-in data" before clicking "Clear browsing data". Again, doing this may have a negative impact on the usability of many websites and it might affect your comfort in using MF website.

 

(16) Cookie preferences

MF doesn't provide any cookie-management facility on the website, so you can just manage your preferences relating to the use of cookies through your browser.

 

(17) Contact us

This website is owned and operated by MF. If you have any questions about MF cookies or this policy, please contact MF by email to management@mindsfield.com

 

(18) Data controller

The data controller responsible in respect of the information collected on this website is Mindsfield LTD. MF data protection registration number is …...